Job Overview
Support our legal department’s corporate, governance and transactional work. This role owns the day-today execution of entity management, corporate records, transactional support, and the company’s corporate document infrastructure. In addition, the role provides paralegal support for other areas within the department, such as Risk and Compliance.
Essential Functions
• Entity Compliance
• Develop and maintain the company’s global entity portfolio in good standing, including domestic and international subsidiaries, joint ventures, and special-purpose entities
• Manage annual reports, franchise tax filings, registered agent relationships, and qualifications to do business across all relevant jurisdictions
• Coordinate entity formations, qualifications, mergers, dissolutions, name changes, and other lifecycle events
• Track and manage corporate compliance calendars, deadlines, and recurring filings to ensure full and timely compliance
• Partner with finance, tax, and treasury teams on entity-related corporate actions and intercompany matters
• Entity Records and Governance Data
• Own and continuously improve the company’s entity management process, including data integrity and reporting.
• Maintain corporate records and minute books for all entities, including organizational documents, bylaws, operating agreements, board and shareholder consents, and certificates
• Prepare, organize, and maintain board and committee meeting materials, resolutions, minutes, and consents in coordination with the Corporate Secretary function
• Manage signature authority matrices, officer lists, director records, and corporate authorization documentation
• Generate governance reports, organizational charts, and corporate structure summaries for internal and external stakeholders
• Transactional Support (M&A, Restructuring, Intercompany, Tax, Treasury)
• Support M&A transactions across the deal lifecycle, including due diligence coordination, data room management, signing and closing logistics, and post-closing integration
• Assist with corporate restructurings, reorganizations, and integration projects, including entity rationalization and step plan execution
• Prepare and maintain intercompany agreements, transfer pricing documentation, and related corporate authorizations in coordination with tax and treasury
• Support treasury operations, including bank account documentation, KYC requests, signatory updates, and related corporate certifications
• Coordinate with outside counsel, accountants, financial advisors, and other transaction parties to support efficient deal execution
• Legal Document Requests (Drafting, Filing, Notarization, Authentication, and Legalization)
• Draft, file, and manage routine corporate documents, including secretary’s certificates, incumbency certificates, certificates of good standing, powers of attorney, and corporate resolutions
• Coordinate notarization, apostille, authentication, and legalization of corporate documents for use in domestic and international transactions
• Manage relationships with notaries, registered agents, embassies/consulates, and document service vendors
• Respond to internal and external requests for corporate documentation, including from auditors, counterparties, lenders, and regulators
• Maintain organized digital and physical archives of executed corporate documents with appropriate retention and access controls
• Perform other duties as required.
Standard Essential Functions
• Regular and reliable attendance on a full time basis [or in accordance with posted schedule].
• Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company's policies and practices.
• Embodies AEVEX’s cultural values and aligns daily actions with department goals and company culture.
Qualifications and Competencies
• Strong working knowledge of notarization, apostille, and document authentication/legalization processes for both domestic and cross-border transactions
• Exceptional organizational skills, attention to detail, and ability to manage competing priorities and deadlines
• Excellent written and verbal communication skills, with the ability to interface confidently with senior executives, board members, and external counsel
• High level of discretion and judgment in handling confidential and sensitive information
• Proficiency with Microsoft Office Suite, document management systems, and electronic signature platforms (DocuSign, Adobe Sign, or similar)
• Familiarity with regulatory considerations specific to defense contractors, including CFIUS/FOCI, ITAR/EAR, and government contracts disclosure obligations
Education / Certifications
• Bachelor’s degree and/or paralegal certificate from an ABA-approved program (or equivalent professional experience)
• Paralegal certifications such as PACE (NFPA) or CP/CLA (NALA)
Experience
• 10+ years of paralegal experience, with a meaningful portion gained in-house at a public or large private company
• Deep expertise in entity management, corporate governance, and SEC/public-company corporate operations
• Hands-on experience with board portal software (e.g. Diligent Boards or similar)
• Demonstrated experience supporting M&A transactions, corporate restructurings, and multi-entity organizations
• In-house experience at an aerospace, air defense, defense industrial base, or broader government contracting company
• Experience supporting public-company corporate secretarial functions, including SEC filings (Section 16, 13D/G), proxy preparation, and annual meeting logistics
• Background supporting equity compensation administration, cap table management, and stock plan operations
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties the employee is:
Constantly required to sit, and to reach to use computers and other office equipment
Constantly required repetitive movements of wrists, hands, and/or fingers
Security Clearance
• Ability to obtain/maintain a Secret DoD clearance, U.S. Citizenship required.
The Company provides a reasonable range of compensation. Actual compensation is influenced by an array of factors including, but not limited to, skill set, level of experience, and specific location. The range of starting pay for this position is for the listed location only.
Salary Range
$122,000—$137,800 USD
About AEVEX
AEVEX, headquartered in Solana Beach, California, supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. The company's capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing, exploitation, and dissemination solutions; and tailored hardware and software mission-system tools. AEVEX uses agile and customized approaches to rapidly define, develop, and deliver specialized solutions for airborne special mission needs for the U.S. Government, partner nations, and commercial businesses. AEVEX has major offices in California, Florida, North Carolina, Ohio, and Virginia.
AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan, comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company, professional development funds, and an Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits for qualified employees.
Recruitment Communication Notice: All official correspondence regarding your application, application status, interviews, or the AEVEX hiring process will come directly from an AEVEX representative using an @aevex.com email address or through Greenhouse, our applicant tracking system. Please use caution with communications claiming to represent AEVEX from other email domains, and always verify the sender before responding or providing personal information.
Equal Employment Opportunity:
AEVEX is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state and local laws.